WINTER ASEP: IMPORTANT DATES
Session dates: February 2 to March 27
Sneak Peek: 1:00 PM on January 4
Early Bird Registration opens: 6:00 AM on January 9 (for PTA members as of January 3rd)
General Registration opens: 6:00 AM on January 12
Registration closes: 6:00 PM on January 20
READ ALL THE WAY TO THE BOTTOM OF THIS PAGE. FAILURE TO UNDERSTAND THE POLICIES IS NOT A REASON TO REQUEST A REFUND. REFUNDS WILL NOT BE GRANTED FOR ANYTHING OUTLINED IN THE POLICY BELOW.
How this works
Find your classes in the Course Catalog and then Register for them. You can register for multiple classes at a time, but only one child at a time. Filter the classes by Day and Grade on the Registration page. K-2 graders will attend ASEP ONLY at Henrietta Lacks. 3-5 graders will attend ASEP ONLY at Hovatter.
You’ll receive an email once you have registered. Save that email – it will have a link to your personal page that always has your latest registration status, class dates, and other helpful reminders.
If you know someone that does not have access to a computer, or needs help filling out these forms, please email programs@hovatterpta.org.
Before the first week of ASEP (January 26 – 30) please send your child(ren)’s teacher an email to remind/notify them about a change in the standard dismissal process. Also remind your child(ren) about the change in their schedule. There will be no makeup ASEP classes or refunds for days missed.
Absences: Email the ASEP instructor directly if your child(ren) will not be attending the ASEP class. This is the only way to ensure accountability of all students and will prevent the instructor from taking time during the ASEP class to make phone calls to find out the status of the student.
Getting to the Activity
- Students will go to the gym at the end of the school day for an attendance check. ASEP instructors will meet their classes in the gym and take them to the location in the school where the class will be held.
- Classroom teachers will have a list of students attending ASEP to direct them to the gym after the school day.
Class Dismissal Procedures
- Please pickup your child promptly at 3:30PM. Failure to pick your student(s) up on time will result in a $10 late fee. The late fee must be paid in full prior to your student(s) next class. Payments may be paid through Givebacks.
- Parents will receive an email with the Parents Guide, ASEP instructor’s email and dismissal doors where their child(ren) will be picked up.
- Authorized adults to pick-up students were identified during the registration process. Please email the ASEP instructor(s) if you need to make a change.
- Sign-out Process: A parent/guardian MUST come up to the school to sign-out ASEP student(s). Student(s) will not be allowed to wait outside to be picked up. Parents/guardians must show an ID the first two weeks or until the teacher recognizes the parent/guardian.
REFUNDS
- Refunds (less a 10% processing fee) will be accepted up to 10 days prior to the class and can only be given if there is a student on the waitlist who can attend the class.
- There will be no refund if a child is disenrolled or leaves at any point once the class begins.
- If a class must be canceled due to low enrollment, you will receive a refund from the PTA.
POLICIES
- Please review the ASEP policies and LCPS code of conduct with your child.
- Low Enrollment Cancellation: I understand that if the class I enroll in is cancelled due to low enrollment, I will receive a refund, or have the option for 24 hours to be placed in another class.
- There are NO makeup days under any circumstances. This includes school closures for weather.
- There will be no switching classes once registered so please ensure you want the course before registering
- I understand the Behavior Policy: Cooperative behavior makes enrichment programs fun and safe for all. If a student is seriously disruptive or unsafe during class, the first time is a warning and parents are contacted. The second time, the student may not continue with the program, with no refund. I have confirmed that my student is motivated to take the registered club(s) in order to create a good experience for all involved. In the event of a medical emergency, we will call 911 and contact parent(s)/guardian(s).
- Financial aid: If you have been pre-approved to receive financial aid by the Parent Liaison, Jill Teague you are eligible to receive one free class per child. Please make sure you complete the registration process. If you are signing up for more than one class per child, the class with the higher cost will be given as the free class.
- If there is a reason (documented by the school) why your child cannot be in the same room as another student (ie, bullying, etc), it is YOUR responsibility to reach out to the VP of Programs (programs@hovatterpta.org) when registration closes to verify if the students are in the same class. This will allow time to find a workable solution. A refund will not be granted if you decide to pull your child from the class after this time period.
HEALTH CONCERNS
Nurse: As a reminder this is a PTA sponsored event and a nurse will not be on site during the ASEP class period and the nurse’s office will not be open. If there is a medical emergency the parent will be contacted and 911 will be called if necessary.
Kirsten Palmer Lang
VP of Programs
programs@hovatterpta.org
Winter 2026
After School Enrichment Program Q&A
Q: When and where will the classes be held?
A. Classes will start February 2 and end March 27 and will not be held during student holidays or days LCPS schools are closed. Students will meet with their ASEP instructor one day a week at Hovatter and Henrietta Lacks Elementary School. Students will go right to their ASEP class following school dismissal at 2:30 PM and classes end at 3:30 PM. Transportation must be arranged for students to be picked-up promptly at 3:30 PM if they do not attend CASA.
Q: When and how can I see the class schedule and descriptions?
A. The class schedule will be available for a “Sneak Peek” January 4 on the registration site http://hovatter.schooltwist.org/. The site will be live for registration January 9 at 6:00 AM for PTA members. General registration will begin January 12 at 6:00 AM. Registration will close January 19th at 4 PM.
Q: What are the benefits for PTA members?
A: Early registration is a benefit for being a PTA member! Not a member? Join today at Givebacks. You must join by January 3 in order to receive these benefits. To check your Hovatter PTA Membership:
- Visit our PTA membership website: Givebacks
- Select the “Sign In” button in the upper right hand corner of your screen
- Select “I forgot my password” link
- Enter your email address and select “Send Instructions”
You will have 3 potential results:
- You are a PTA Member under the email address you entered – Member Hub will send a Reset Password instructions email. You can reset your password and use this email to register for ASEP.
- You are a PTA Member, but under a different email address – Member Hub will display an error message stating “User Not Found”. You should try any other email addresses that may be associated until you identify the email address you used for your PTA membership. Use the correct email address to register for ASEP.
- You are NOT a PTA Member – Givebacks will display an error message stating “User Not Found”. Join the PTA by January 3 at 5pm to be eligible for ASEP early registration.
Q: I’m a PTA member, but I can’t log into http://hovatter.schooltwist.org/ to register early?
A: You are either not using the email address linked to your PTA membership or you are not yet a member. See previous answer to rectify the issue.
Q. Why can I not register more than one child at a time?
A: The functionality of the website only allows you to register one child at a time.
Q: Why are some classes more expensive than others?
A: There are a couple of reasons classes have a different price. 1) Some classes have supplies that need to be purchased. We cannot use any school purchased consumable items so parents need to buy these items. 2) Some classes will meet 8 times and some will meet 7 times, based on the LCPS school calendar. The cost reflects the number of meetings. 3) Some classes are offered by vendors and they set the price for the class.
Q: Can I sign up any time during the registration period?
A: Yes, but you will not be able to sign up for a class when the maximum number of students is reached. The longer you wait the less likely your selection will be available.
Q: What if the class I want to register for isn’t available?
A: As soon as a class is full the waitlist box will appear. Click on the “join waitlist” box and you’ll be notified if a spot comes open.
Q: My student is a bus rider. Will there be transportation from the school after the ASEP class?
A: No. A parent or designated pick-up person will be required to pick up their child(ren) after the ASEP class at 3:30 PM. Failure to pick your student(s) up on time will result in a $10 late fee. The late fee must be paid in full prior to your student(s) next class. Payments may be paid through memberhub, http://hovatterpta.memberhub.com/store/items/806859.
Q: My student is enrolled in CASA. Can my child attend ASEP? How will they get to CASA?
A: Yes. Students enrolled in CASA will be taken to the cafeteria immediately after their ASEP class. Parents must annotate that their child(ren) attends CASA during the ASEP registration process.
Q: Who is leading the classes?
A: The majority of the classes are led by Hovatter and Henrietta Lacks teachers. A small number of classes will be led by an outside vendor who has experience in the field they are teaching. All instructors will be listed on the ASEP registration site.
Q: Do I get a partial refund if my student is not at school the day the class meets (ie, student is sick, on vacation or is unable to attend for any reason).
A: No, unfortunately partial refunds will not be given if a child misses a class.
Q: What if I need to cancel the class?
A: Refunds (less a 10% processing fee) will be accepted 10 days prior to the class and can only be given if there is someone on the waitlist who can attend the class. There will be no refund if a child is disenrolled or leaves at any point once the class begins.
Q: Can I sign up my child(ren) for more than one class?
A: Yes!
Q: Who do I contact if I’m having any issues with registering OR if I have additional questions?
A: Please send an email to programs@hovatterpta.org