Fall ASEP: IMPORTANT DATES
Session dates: September 30th – November 22, 2024
‘Sneak peek’ opens: September 6th
Early Bird Registration (PTA members only) opens: 6AM on September 9th
General Registration opens: 6AM on September 11th
How this works
Find your classes in the Course Catalog, and then Register for them. You can register for multiple classes at a time, but only one child at a time. On the Registration page, you filter the classes by Day and Grade.
You’ll receive an email once you have registered. Save that email – it will have a link to your personal page that always has your latest registration status, class dates, and other helpful reminders.
If you know someone that does not have access to a computer, or needs help filling out these forms, please email programs@hovatterpta.org.
Before the first week of ASEP (September 30th – October 4th) please send your child(ren)’s teacher an email to remind/notify them about a change in the standard dismissal process. Also remind your child(ren) about the change in their schedule. There will be no makeup ASEP classes or refunds for days missed (including COVID quarantines).
Absences: Email the ASEP instructor directly if your child(ren) will not be attending the ASEP class. This is the only way to ensure accountability of all students and will prevent the instructor from taking time during the ASEP class to make phone calls to find out the status of the student.
Getting to the Activity
- Students will go right to their class at the end of the school day.
- Rosters: Each classroom teacher will have a roster of students attending ASEP classes to point them to their ASEP classroom after the school day.
- Kindergarten students attending ASEP will be escorted and Grades 1-5 students will walk independently to their ASEP classrooms.
Class Dismissal Procedures
- Please pickup your child promptly at 3:30PM. Failure to pick your student(s) up on time will result in a $10 late fee. The late fee must be paid in full prior to your student(s) next class. Payments may be paid through memberhub, http://hovatterpta.memberhub.com/store/items/806859.
- A schedule will be emailed to all parents to notify them of the dismissal doors their child(ren) can be picked up at prior to September 30th.
- Authorized adults to pick-up students were identified during the registration process. Please email the ASEP instructor(s) if you need to make a change.
- Sign-out Process: A parent/guardian MUST come up to the school to sign-out ASEP student(s). Student(s) will not be allowed to wait outside to be picked up. Parents/guardians must show an ID the first two weeks or until the teacher recognizes the parent/guardian.
REFUNDS
- Refunds (less a 10% processing fee) will be accepted 7 days prior to the class and can only be given if there is someone on the waitlist who can attend the class. There will be no refund if a child is disenrolled at any point once the class begins.
- If a class must be canceled due to low enrollment, you will receive a refund from the PTA.
POLICIES
- Please review the ASEP policies and LCPS code of conduct with your child.
- Low Enrollment Cancellation: I understand that if the class I enroll in is cancelled due to low enrollment, I will receive a refund, or have the option for 24 hours to be placed in another class.
- There are NO makeup days under any circumstances.
- I understand the Behavior Policy: Cooperative behavior makes enrichment programs fun and safe for all. If a student is seriously disruptive or unsafe during class, the first time is a warning and parents are contacted. The second time, the student may not continue with the program, with no refund. I have confirmed that my student is motivated to take the registered club(s) in order to create a good experience for all involved. In the event of a medical emergency, we will call 911 and contact parent(s)/guardian(s).
- Financial aid: If you have been pre-approved to receive financial aid by the Parent Liaison, Jill Teague you are eligible to receive one free class per child. Please make sure you complete the registration process. If you are signing up for more than one class per child, the class with the higher cost, will be given as the free class.
HEALTH CONCERNS
Nurse: As a reminder this is a PTA sponsored event and a nurse will not be on site during the ASEP class period. If there is a medical emergency the parent will be contacted and 911 will be called if necessary.
Kymberly Wheeler, VP of Programs
Fall 2024
After School Enrichment Program Q&A
Q: When and where will the classes be held?
A. Classes will start September 30th and end November 22nd. Classes will not be held during student holidays. Students will meet with their ASEP instructor one day a week at Hovatter and Henrietta Lacks Elementary School. Students will go right to their ASEP class following school dismissal at 2:30 PM and classes end at 3:30 PM. Transportation must be arranged for students to be picked-up promptly at 3:30 PM if they do not attend CASA.
Q: When and how can I see the class schedule and descriptions?
A. The class schedule will be available for a “Sneak Peek” September 6th on the registration site http://hovatter.schooltwist.org/. The site will be live for registration September 9th at 6:00 AM for PTA members. General registration will begin September 11th at 6:00AM. Registration will close September 18th at 8PM.
Q: What are the benefits for PTA members?
A: Early registration is a benefit for being a PTA member! Not a member? Join today at http://hovatterpta.memberhub.com/store. You must join by September 6th in order to receive these benefits. To check your Hovatter PTA Membership:
- Visit our website: http://hovatterpta.memberhub.com/w/
- Select the “Sign In” button in the upper right hand corner of your screen
- Select “I forgot my password” link
- Enter your email address and select “Send Instructions”
You will have 3 potential results:
- You are a PTA Member under the email address you entered – Member Hub will send a Reset Password instructions email. You can reset your password and use this email to register for ASEP.
- You are a PTA Member, but under a different email address – Member Hub will display an error message stating “User Not Found”. You should try any other email addresses that may be associated until you identify the email address you used for your PTA membership. Use the correct email address to register for ASEP.
- You are NOT a PTA Member – Member Hub will display an error message stating “User Not Found”. Join the PTA by September 6th at 5pm to be eligible for ASEP early registration: http://hovatterpta.memberhub.com/store
Q: I’m a PTA member, but I can’t log into http://hovatter.schooltwist.org/ to register early?
A: You are either not using the email address linked to your PTA membership or you are not yet a member. See previous answer to rectify the issue.
Q. Why can I not register more than one child at a time?
A: The functionality of the website only allows you to register one child at a time. That will be fixed for future registrations where parents can register more than one child during the same registration process.
Q: Why are some classes more expensive than others?
A: Some classes have supplies that need to be purchased. We cannot use any school purchased consumable items so parents need to buy these items in order to have a successful class.
Q: Can I sign up any time during the registration period?
A: Yes, but you will not be able to sign up for a class when the maximum number of students is reached. The longer you wait the less likely your selection will be available.
Q: What if the class I want to register for isn’t available?
A: As soon as a class is full the waitlist box will appear. Click on the “join waitlist” box and you’ll be notified if a spot comes open.
Q: My student is a bus rider. Will there be transportation from the school after the ASEP class?
A: No. A parent or designated pick-up person will be required to pick up their child(ren) after the ASEP class at 3:30 PM. Failure to pick your student(s) up on time will result in a $10 late fee. The late fee must be paid in full prior to your student(s) next class. Payments may be paid through memberhub, http://hovatterpta.memberhub.com/store/items/806859.
Q: My student is enrolled in CASA. Can my child attend ASEP? How will they get to CASA?
A: Yes. Students enrolled in CASA will be taken to the cafeteria immediately after their ASEP class. Parents must annotate that their child(ren) attends CASA during the ASEP registration process.
Q: Who is leading the classes?
A: The majority of the classes are led by Hovatter and Henrietta Lacks teachers. A small number of classes will be led by an outside vendor who has experience in the field they are teaching. All instructors will be listed on the ASEP Sneak Peak.
Q: Do I get a partial refund if my student is not at school the day the class meets (ie, student is sick, in quarantine, on vacation or is unable to attend for any reason).
A: No, unfortunately partial refunds will not be given if a child misses a class.
Q: What if I need to cancel the class?
A: Refunds (less a 10% processing fee) will be accepted 7 days prior to the class and can only be given if there is someone on the waitlist who can attend the class. There will be no refund if a child is disenrolled at any point once the class begins.
Q: Can I sign up my child(ren) for more than one class?
A: Yes!
Q: Who do I contact if I’m having any issues with registering OR if I have additional questions?
A: Please send an email to programs@hovatterpta.org